The Finance Department manages, protects and reports on the City of Huntington Beach's financial resources and is committed to providing the highest levels of financial services. The Director of Finance oversees four divisions: Administration, Finance Management, Fiscal Services, and Treasury Management.
Finance Administration is responsible for day-to-day operations of the Finance Department. The Director of Finance reviews operations to ensure compliance with Federal, State, and local laws as well as city financial policies. Finance Administration is responsible for the annual operating and capital budgets, five-year financial forecast, business enterprise system, citywide cost allocation study, fixed asset inventory, financial reporting, and annual audits.
Mary Loadsman, Administrative Assistant
The Financial Management Division is responsible for assisting the City Council and executive management team in managing the city's resources, developing and maintaining the city's long-range financial projections, and evaluating the fiscal impact of legislative initiatives and judicial decisions effecting municipalities. Budget and Research coordinates the preparation of the annual budget and Payroll. Payroll is responsible for the processing of employee paychecks and maintenance of all relevant records related to payroll. Monthly revenue and expenditure reports are prepared and provided to city management and the City Council this section of Finance. General Accounting is responsible for maintaining a system of internal controls that preserves and safeguards the city's assets. Accounts Payable is responsible for the processing of all city obligations for purchased materials and services.
Carol Molina-Espinoza, Budget Manager
Comprised of Procurement, Municipal Services and Business License, the Fiscal Services Division provides and/or coordinates the purchase of goods and services, coordinates the competitive bidding process, maintains the list of qualified vendors, processes all municipal services start-ups and disconnections (e.g., water, sewer, etc.). In addition, the division handles most billing questions on the municipal services statements that include water, refuse, sewer, and utility tax. The division also licenses all individuals or companies doing business in the city in accordance with Huntington Beach Municipal Code, and may issue permits on behalf of other city departments. In addition, the division administers office supply orders, manages the procurement card, leasing, equipment replacement, professional services, fuel management and copy machine programs. Reprographics provides printing services to all city departments, and Mail operations provides for the daily collection, sorting, metering, and delivery of city interoffice, U.S. Postal Service mail and special deliveries (FedEx, UPS, and Overnight Delivery) for all city departments.
Jim Slobojan, Fiscal Services Manager
The Treasury Management Division is responsible for receiving, depositing, and collecting on behalf of the City, all taxes, assessments, fees, and other revenues. Because of the significant technology changes in how payments can be received and made, this division continually is offering new services to customers/vendors. In the last four years, this division has automated the receipt of over 50% of the utility payments and has added the capability to send utility statements by e-mail to customers. In addition, this division has increased the use of ACH payments to vendors, which further protects the City from fraud. This division has reduced the number of checks by over 17% in the last two years at the same time as increasing the number of electronic payments by ACH by 25%. This division processes and records all such revenue received at City Hall as well as several off-site locations. This division ensures this revenue is deposited in a timely manner into the City's financial depository accounts. This division has responsibility for ensuring proper controls over cash and negotiable items as well as collection of all delinquent taxes and fees. This division is responsible for ensuring all revenues owed to the City are received and may use a variety of methods to collect these funds, including sending delinquent notices, making collection calls, liening property, making a claim in small claims court or sending uncollectible items to an outside collection agency. Finally, the division is responsible for disbursing all approved funds and processes all checks for the payment of goods and services approved in the City's financial system.
Joyce Zacks, Deputy City Treasurer
- Business License
- Popular Annual Financial Reports (PAFR)
- Comprehensive Annual Financial Report (CAFR)
- Comprehensive Unit Financial Report (CUFR)
- 2010 State Controller's Compensation Report
- 2009 State Controller's Compensation Report