Records Bureau

Record Bureau

Mission

The Records Bureau is charged with the responsibility of preparing and maintaining police department documents and records in a manner that ensures accuracy, completeness, and expedient recovery. We dedicate ourselves to this mission and promise to act with initiative to make Records the best it can be.

Duties

In meeting this challenge, the Records Bureau performs the following duties:

We duplicate and distribute police reports, teletype messages, and related court documents to the appropriate personnel. We accept and process private property impounds and repossessions, and release recovered stolen, impounded, and stored vehicles. Further, we research and respond to requests from insurance companies, probation officers, and other agencies; process special license applications and forward the information to the Department of Justice; and register narcotic, sex, and arson offenders. We also perform basic teletype duties involving entry into the CLETS/NCIC databases. The Records Unit also processes bookings of all arrestees and runs warrants checks for officers in the field. Further, we put together all paperwork needed for court packages, ensuring timely processing of arrestees. There is also a specialist position that confirms and processes warrants for the public.

Additionally, there is a word processing section which processes all police reports dictated by officers in the field. Having dictation available to officers allows faster report writing which, in turn, enables the officers to be available to handle other calls for service.

The Records Bureau assists the public with obtaining copies of police reports; applying for various types of licensing; release of vehicles; and registering criminal offenders. We also respond to questions and complaints from the public in accordance with department procedures and present facts related to laws and ordinances.


The Records Bureau falls under the command of Captain Dave Bunetta who has the overall responsibility for the Administrative Division .

Service Fees

records counter.jpg

Vehicle Release

  • Released only to registered owner or their agent with "original" notarized letter
  • Must have picture ID
  • Hours: Vehicles can be released 8:00 a.m. to 5:00 p.m., 7 days a week.
  • CVC 22651(o)(p)(i) requires registration of vehicle to be current and a currently valid driver's license
  • $150.00 fee (fee waived for recovered stolen vehicles.)

Fingerprinting - Service no longer provided

 

Clearance Letter

  • Processed only for person of record
  • Must have picture ID
  • $28.00 fee

Photographs

  • Fee must be received prior to ordering
  • $4 - contact sheet; one roll film per sheet
  • $10.00 - 8x10 enlargement; full image, not cropped
  • $10.00 - Photo's on CD-ROM

Radio Log - no charge

Audio Tape Reproduction - $60

DUI Accident Response/Investigation

  • Fees based on officer response and time at incident (maximum: $1,000.00)

DUI Arrest/Booking

  • Fees based on officer response and time at incident (maximum: $1,000.00)

Reports

In order to save processing time, it is suggested you print out an Application for Release of Records Information, fill it out and mail it to Records attention for handling. You will be contacted when the report is ready to pickup, or you can request to have the report mailed to you.

Crime and Incident Reports - No Charge

Reports may be released to:

  • the victim(s),
  • an authorized representative of the victim,
  • an insurance carrier against which a claim has been made and/or might be made,
  • any person suffering bodily injury, property damage or loss

Reports will not be released if:

  • The disclosure would endanger the safety of a witness or other involved party
  • Endanger the successful completion of the investigation and /or a related investigation
  • The name and address of a victim of certain specified crimes will not be disclosed
photo of office

Traffic Collision Reports - No Charge

Reports may be released to:

  • Drivers involved in the collision,
  • Registered Owners of vehicles involved,
  • Parents of a minor driver involved,
  • Passengers involved listed in report,
  • Insurance Companies,
  • Those incurring property damage or civil liability as a result of the accident,
  • Attorneys representing any of the above

Reports are not released to witnesses.

Arrest Reports - No Charge

Copies of arrest reports for pending Court actions can be obtained through the District Attorney's Office. Arrest reports that have been adjudicated are released with the approval of the Records Manager or Investigations.

No arrest reports will be released if:

  • The disclosure would endanger the safety of a person.
  • The disclosure would endanger the successful completion of the investigation or a related investigation.
  • The arrest is a medical or similar detention and disclosure would constitute an invasion of privacy.

Juvenile Reports - No Charge

Juvenile Court has the exclusive authority to determine whom, and the extent to which, juvenile record information may be released. Release of juvenile information requires the permission of the Presiding Judge of the Juvenile Court. Parents of a juvenile may receive a copy of certain types of reports only. All others will need to petition Juvenile Court directly for the release of that record. The Huntington Beach Police Department has the necessary form to do this.

Phone: (714) 536-5641
8 a.m. to 5 p.m. 7 days a week

Closed all day Monday and Friday,

Tuesday, Wednesday and Thursday open 8 a.m. to 5 p.m.

Saturday and Sunday open 8 a.m. to 12 p.m.

Credit card payments can be made online, or we accept cash, credit cards (Visa, Master Card and Discover) and personal checks during normal business hours at the City Treasurer's office..

The exact amount due is appreciated when paying in cash.  Please be advised that we cannot provide more than $20 in change per transaction. Click HERE to access the Payment Site.

home | residents | visitors | business | government | services | site map | terms of use/privacy statement | contact us | directions to city hall |

2000 Main Street, Huntington Beach, California 92648
© Copyright 2002-14 City of Huntington Beach. All rights reserved.
Surf City USA is a registered trademark of the Huntington Beach Marketing and Visitors Bureau.