City Administrative Regulations

Administrative Regulations (ARs) outline the City's policies and standard operating procedures for administrative functions applicable to all City departments and personnel. ARs are prepared by responsible departments and authorized by the City Manager per the City Charter Section 401.

Since 2022, every department has been working together to conduct a comprehensive review and update a series of ARs and please note that some ARs may be recategorized and renumbered. For more information, please contact the City Manager's Office at [email protected] or 714-536-5910.

100 General

200 Legislative, Legal, and Records Management

300 Financial Administration (Including Budget Administration)

400 Procurement, Purchasing, and Contracting

500 Community Engagement (Including Public Information)

600 Vehicle and Equipment

700 Building and Real Property

800 Interdepartmental Services & Coordination

900 Personnel Administration & Risk Management

100 General

101	Issuance and Management of Administrative Regulations - Updated!
102	Council Requests
106	Agenda Scheduling
107	Citywide Grants Management Program
110	Appeal Procedure for Chapter 5.24 - Massage Establishment
111	Vacancies and Onboarding Procedure for Boards, Commissions, Committees, or Advisory Groups - Updated!
114	Procedures for Processing Citizen Inquiries/Comments to the City Council or City Administrator
115	Closed Sessions for City Council Redevelopment Agency Meetings
116	Board, Commission, and Committee Minutes - Updated!
118	Use of City Equipment
119	Administration of a Major Public Project
120	Process for Environmental Clearance
121	Mills Act Program Policy and Procedures

122

Hometown Hero Banner Program Process and Procedures

123

Identification Badges at City Facilities

200 Legislative, Legal, and Records Management

201	Use of Outside Legal Services
203	Purchasing Card Policy
204	Office Supplies
205	Material Requisition/Purchase Order Process
206	Receiving and Acceptance of Material and Equipment Ordered Via the Material Requisition/Purchase Order Process
207	Surplus Disposal and/or Transfer
208	California State Surplus Property
211	ADA/504 Grievance Procedure - NEW!
214	Insurance Requirements-Contracts
222	Records Management Program
226	Injury and Illness Prevention Program
227	Retiree Medical Plan
228	Professional Services Contract

300 Financial Administration (Including Budget Administration)

301	Official Travel and Other Business and Reimbursement of Expenses Policy
303	Distribution of Employee Paychecks
304	Fiscal Impact Statement (FIS)
305	Appropriation Revisions
307	Police Department Special Enforcement Services Fund
308	Equipment Replacement/Capital Outlay Replacement Request
309	Telephone & Cellular Usage & Reimbursement Procedure
311	Creditworthiness Policy for Security Deposit
312	Identity Theft Prevention Procedures
313	Smart-Cell Phone Use and Stipend
314	Investment Policy Statement - Deferred Comp Plan
315	Taxicab Program

400 Procurement, Purchasing, and Contracting

401	Personnel Requisition and Transaction Approval
404	Exercise of Discipline Leading to Dismissal, Demotion, or Reduction in Pay
406	Employee Reclassification
409	Position Allocation or Reallocation
411	Appointment of Immediate Family Members and Family Members of City Contractors
413	Constructive Action Plan (CAP) – Disciplining Alternative
414	Family Medical Leave
415	Alcohol & Controlled Substance Testing Policy
416	Workplace Violence Policy
417	Managerial Work Culture Policy
420	Paid Sick Leave AB 1522

500 Community Engagement (Including Public Information)

501	Payroll Deductions for Charitable Organizations
502	Insertion of Printed Materials with the Municipal Services Bill
503	Press Policy
504	Distribution of Literature from Non-Profit Organizations and Groups Outside the City Government Structure
505	Media Contact Advisory Notification
506	Alert OC
507	Policy Regarding Televised Candidate-Ballot Measure Forums
509	Social Media Policy for Elected and Appointed Officials
510	Citywide Social Media Policy - NEW!
512	Procedures for Proclamations and Certificates - NEW!

600 Vehicle and Equipment

601	Car Pool Operation
603	Criteria for the Purchase of City Vehicles - Updated!
604	City Vehicle Use/Assignment
605	Computing Resource Use
607	Digital Agendas and Due Process
609	Electronic Vehicle (EV) Charging Stations - Updated!

700 Buildings and Real Property

701	Managing and Scheduling of Meeting Rooms at the Civic Center
702	Building Maintenance Work Priorities - Updated!
703	Ban on Styrofoam Products
704	Nudity prohibited at City recreational facilities
705	Citywide Flag Policy - Updated!
706	Thermal Comfort Standards Policy - Updated!

800 Interdepartmental Services & Coordination

802	Employee Safety Officer Program - Updated!
803	Procedures for Establishing a City Position on State & Federal Legislation
804	Surety Bonds
805	Employee Commute Reduction Program/Surf Air Commute Choices Program - Updated!
808	Sanitary Sewer Overflow and Subsurface Sewer Leak Response Procedures
809	Hazardous Material Incident Response Policy - Updated!

900 Personnel Administration & Risk Management

902	Access to Personnel Records - Updated!
903	Recruitment and Selection Procedures - Updated!
907	Auto Allowance - Updated!
912	Risk Management Policy - Updated!
913	Liability Claims Processing - Updated!
916	Workers' Compensation Claims Reporting - Updated!
918	Property Loss Claim Processing Procedure - Updated!
919	Self Insurance Program Audits - Updated!
921	Equal Employment Opportunity Policy - Updated!
922	Anti-Harassment, Discrimination, and Retaliation Policy - Updated!
924	A Respectful Workplace Policy - NEW!

Did you know?

Did you know the Historic Resources Board has organized a Historic Walking Tour of Downtown Huntington Beach? Pick up your walking tour brochure today on the 3rd floor of City Hall! Check out the Historic Huntington Beach webpage for more information!

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