City Administrative Regulations

Administrative Regulations (ARs) outline the City's policies and standard operating procedures for administrative functions applicable to all City departments and personnel.  ARs are prepared by responsible departments and authorized by the City Manager per the City Charter Section 401.   

Since 2022, every department has been working together to conduct a comprehensive review and update a series of ARs (please note that some ARs may be recategorized and renumbered).  For more information, please contact the City Manager's Office at [email protected] or 714-536-5202. 

Table of Contents

100   General
200   Legislative, Legal, and Records Management
300   Financial Administration (Including Budget Administration)
400   Procurement, Purchasing, and Contracting
500   Community Engagement (Including Public Information)
600   Vehicle and Equipment
700   Building and Real Property
800   Interdepartmental Services & Coordination
900   Personnel Administration & Risk Management 

100 General

101 Issuance and Management of Administrative Regulations - Updated!
102 Council Requests
106 Agenda Scheduling
107 Citywide Grants Management Program
111 Vacancies and Onboarding Procedure for Boards, Commissions, Committees, or Advisory Groups - Updated!
114 Procedures for Processing Citizen Inquiries/Comments to the City Council or City Administrator
115 Closed Sessions for City Council Redevelopment Agency Meetings
116 Board, Commission, and Committee Minutes - Updated!
122 Hometown Hero Banner Program Process and Procedures- Updated!
123 City Identification Badges - Updated!
124 Civic Center Security and Lobby Concierge Service Procedure - NEW! 

200 Legislative, Legal, and Records Management

201 Use of Outside Legal Services
202 Process for Environmental Clearance - Updated!
203 Purchasing Card Policy
204 Office Supplies
205 Material Requisition/Purchase Order Process
206 Receiving and Acceptance of Material and Equipment Ordered Via the Material Requisition/Purchase Order Process
207 Surplus Disposal and/or Transfer
208 California State Surplus Property
211 ADA/504 Grievance Procedure - NEW!
214 Insurance Requirements-Contracts
222 Records Management Program
226 Injury and Illness Prevention Program
227 Retiree Medical Plan
228 Professional Services Contract


300 Financial Administration (Including Budget Administration)

301 Official Travel and Other Business and Reimbursement of Expenses Policy
302 Payroll Deductions for Charitable Organizations - Updated!
303 Payroll Direct Deposit Program & Distribution of Employee Paychecks - Updated!
305 Appropriation Revisions - Updated!
308 Equipment Replacement/Capital Outlay Replacement Request
311 Creditworthiness Policy for Security Deposit
312 Identity Theft Prevention Procedures
313 Desk and Mobile Phone Use and Stipend Program - Updated!
314 City of Huntington Beach 401(a) and 457 Deferred Compensation Plans - Updated!
315 Taxicab Program


400 Procurement, Purchasing, and Contracting

404 Exercise of Discipline Leading to Dismissal, Demotion, or Reduction in Pay
406 Employee Reclassification
409 Position Allocation or Reallocation
411 Appointment of Immediate Family Members and Family Members of City Contractors
413 Constructive Action Plan (CAP) – Disciplining Alternative
414 Family Medical Leave
415 Alcohol & Controlled Substance Testing Policy
420 Paid Sick Leave AB 1522


500 Community Engagement (Including Public Information)

502 Messages & Printed Inserts with the Municipal Services Bill Statement - Updated!
503 Press Policy
504 Distribution of Literature from Non-Profit Organizations and Groups Outside the City Government Structure
505 Media Contact Advisory Notification
506 Mass Notifications - Updated!
507 Policy Regarding Televised Candidate-Ballot Measure Forums
509 Social Media Policy for Elected and Appointed Officials
510 Citywide Social Media Policy - NEW!
511 Ticket Distribution and Disclosure Policy - NEW!
512 Procedures for Proclamations and Certificates - NEW!

600 Vehicle and Equipment

601 City-Owned Pool Vehicles & Operation - Updated!
602 Use of City Equipment - Updated!
603 Criteria for the Purchase of City Vehicles - Updated!
604 Use of City-Owned Vehicles and Personal Vehicles for Official City Business - Updated!
605 Email & Computing Resource Use - Updated!
606 Network Password & Cyber Security Policy - NEW!
607 Digital Agendas and Due Process - Updated!
609 Electronic Vehicle (EV) Charging Stations - Updated!

700 Buildings and Real Property

701 Managing and Scheduling of Meeting Rooms at the Civic Center - Updated!
702 Building Maintenance Work Priorities - Updated!
703 Ban on Use of Expanded Polystyrene (Styrofoam) Food Service Products in City Facilities and City Owned Properties - Updated!
704 Nudity prohibited at City recreational facilities
705 Citywide Flag Policy - Updated!
706 Thermal Comfort Standards Policy - Updated!
708 Pennant and Banner Policy - NEW!

800 Interdepartmental Services & Coordination

802 Employee Safety Officer Program - Updated!
803 Procedures for Establishing a City Position on State & Federal Legislation
804 Surety Bonds
805 Employee Commute Reduction Program/Surf Air Commute Choices Program - Updated!
808 Sanitary Sewer Overflow and Subsurface Sewer Leak Response Procedures
809 Hazardous Material Incident Response Policy - Updated!

900 Personnel Administration & Risk Management

901 Personnel Action Form (PAF) Approval Procedure - Updated!
902 Access to Personnel Records - Updated!  
903 Recruitment and Selection Procedures - Updated!
904 Recruitment Request Forms and Personnel Requisitions - NEW!
907 Auto Allowance - Updated!
912 Risk Management Policy - Updated!
913 Liability Claims Processing - Updated!
916 Workers' Compensation Claims Reporting - Updated!
917 Managerial Work Culture Policy - Updated!
918 Property Loss Claim Processing Procedure - Updated!
919 Self Insurance Program Audits - Updated!
921 Equal Employment Opportunity Policy - Updated!
922 Anti-Harassment, Discrimination, and Retaliation Policy - Updated!
923 Violence in the Workplace Policy - Updated!
924 A Respectful Workplace Policy - NEW!


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