City Administrative Regulations

100 General

200 Administrative Services

300 Financial Administration (Including Budget Administration)

400 Personnel Administration

500 Public Information (Including Public Relations)

600 Equipment

700 Building and City Owned Property

800 Interdepartmental Coordinating Directives

100 - General

101	Preparation and Issuance of Administrative Regulations
102	Council Requests
104	Employee Awards Program
106	Agenda Scheduling
107	Citywide Grants Management Program
110	Appeal Procedure for Chapter 5.24 - Massage Establishment
111	Establish Procedures for Handling Vacancies on City Council Appointed Boards, Commissions, Committees, or Advisory Groups
114	Procedures for Processing Citizen Inquiries/Comments to the City Council or City Administrator
115	Closed Sessions for City Council Redevelopment Agency Meetings
116	Board, Commission, and Committee Minutes
118	Use of City Equipment
119	Administration of a Major Public Project
120	Process for Environmental Clearance
121	Mills Act Program Policy and Procedures

122

Hometown Hero Banner Program Process and Procedures

123

Identification Badges at City Facilities

200 Administrative Services

201	Use of Outside Legal Services
203	Purchasing Card Policy
204	Office Supplies
205	Material Requisition/Purchase Order Process
206	Receiving and Acceptance of Material and Equipment Ordered Via the Material Requisition/Purchase Order Process
207	Surplus Disposal and/or Transfer
208	California State Surplus Property
211	Printing Policy
212	Risk Management Policy
213	Liability Claims Processing
214	Insurance Requirements-Contracts
215	Medical Expense Payment for Off-Duty Approved Team Sports Injuries
216	Workers' Compensation Claims Processing
217	City Property Damage
218	Property Loss Claim Processing Procedure
221	Self Insurance Program Audits
222	Records Management Program
226	Injury and Illness Prevention Program
227	Retiree Medical Plan
228	Professional Services Contract

300 Financial Administration (Including Budget Administration)

301	Official Travel and Other Business and Reimbursement of Expenses Policy
303	Distribution of Employee Paychecks
304	Fiscal Impact Statement (FIS)
305	Appropriation Revisions
307	Police Department Special Enforcement Services Fund
308	Equipment Replacement/Capital Outlay Replacement Request
309	Telephone & Cellular Usage & Reimbursement Procedure
311	Creditworthiness Policy for Security Deposit
312	Identity Theft Prevention Procedures
313	Smart-Cell Phone Use and Stipend
314	Investment Policy Statement - Deferred Comp Plan

400 Personnel Administration

401	Personnel Requisition and Transaction Approval
402	Access to Personnel Files
403	Recruitment and Selection Procedures
404	Exercise of Discipline Leading to Dismissal, Demotion, or Reduction in Pay
405	Processing Employment Terminations
406	Employee Reclassification
407	Auto Allowance
409	Position Allocation or Reallocation
410	Employee Recognition Award
411	Appointment of Immediate Family Members and Family Members of City Contractors
412	Harassment in Employment Policy
413	Constructive Action Plan (CAP) – Disciplining Alternative
414	Family Medical Leave
415	Alcohol & Controlled Substance Testing Policy
416	Workplace Violence Policy
417	Managerial Work Culture Policy
419	Equal Employment Opportunity Policy
420	Paid Sick Leave AB 1522

500 Public Information (Including Public Relations)

501	Payroll Deductions for Charitable Organizations
502	Insertion of Printed Materials with the Municipal Services Bill
503	Press Policy
504	Distribution of Literature from Non-Profit Organizations and Groups Outside the City Government Structure
505	Media Contact Advisory Notification
506	Alert OC
507	Policy Regarding Televised Candidate-Ballot Measure Forums
509	Social Media Policy for Elected and Appointed Officials

600 Equipment

601	Car Pool Operation
603	Criteria for the Purchase of City Vehicles
604	City Vehicle Use/Assignment
605	Computing Resource Use
606	Use of Electronic Devices in City Vehicles
607	Digital Agendas and Due Process
608	Comfort Standards Policy
609	PEV Charging Stations

700 Buildings and City Owned Property

701	Scheduling of Meeting Rooms at the Civic Center
702	Building Maintenance Work Priorities
703	Ban on Styrofoam Products
704	Nudity prohibited at City recreational facilities

800 Interdepartmental Coordinating Directives

802	Employee Safety "Emergency Action Team"
803	Procedures for Establishing a City Position on State & Federal Legislation
804	Surety Bonds
805	Alternate Commute Program
808	Sanitary Sewer Overflow and Subsurface Sewer Leak Response Procedures
809	Hazardous Material Incident Response Policy

Did you know?

The Police Department provides FREE security checks of your home while you are on vacation! This service is provided courtesy of the HBPD Retired Senior Volunteer Program (RSVP). Sign up online for this free service.

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